Consol Accounting Limited (the “Consol)is committed to complying with the provision of the Privacy Act 1993 (the “Privacy Act) that relate to how entities handle Personal Information. This Policy explains how we handle Personal Information relating to individuals, whether or not they are clients, so as to ensure we meet our obligations under the Privacy Act. By providing us with your Personal Information, you consent to us collecting, holding, using and disclosing your Personal Information in accordance with this Policy.
Protecting Personal Information
We only collect, use or disclose an individual’s Personal Information to the extent that this is reasonably necessary for one or more of our functions or activities.
This includes the following kinds of information:
- Contact information including an individual’s name, address, date of birth and emergency contact.
- Copies of, or information from, identification documentation including a drivers’ license and passport.
- Information relating to an individual’s payments, salary or wages (IRD number, bank account details and certain credit information including garnishee orders on wages).
- Pre-employment information including date of birth, gender, IRD number, driving licenses vehicle registrations, curriculum vitae, resume, evidence of academic and operational qualification / licenses / Certificates, company details, company number, pre-employment medical results, passport details, immigration status, drug, alcohol and other medical testing, reference checks and confirmation of professional memberships
- Where relevant and/or required by law information obtained through criminal history checks, credit/bankruptcy checks, directorship searches and company checks.
- Prospective or existing customer and supplier contact information including an individual’s name, role title, address, company and company number, telephone number and email address.
- Personal Information held by a Client or business partner and provided us for the purpose of providing a service to tem or to their customers.
- Incident witness information, including an individual’s name, personal address, telephone number, email address and signature.
Method of Collection
Our preference is to collect Personal information about an individual directly from that individual unless it is unreasonable or impracticable for us to do so. However, we may collect Personal Information from third parties during job recruitment processes for example from your nominated referees and/or through police or background checking processes.
Personal Information will generally be collected from you in person, over the phone, through written communication (either on paper or electronic).
Provision of Third Party Information
By consenting to this Policy, you confirm that, in any instance where you provide us with the Personal Information of a third party, you have;
- Obtained the consent of that individual to our collection of the individual’s Personal information and our use of that Personal Information in accordance with this Policy; and
- Prior to obtaining the consent of that individual, made all reasonable efforts to provide them with a copy of this Policy or advised the third party that a current copy of this Policy can be found on the Consol’s website (consolgroup.co.nz).
Purposes of Collection
Purposes for which we may collect Personal Information include, but are not limited to;
- to consider job applications and whether to employ an individual;
- to retain an individual as a Temporary Worker;
- to interview and consider an individual as a Temporary Worker;
- to engage with a potential Client;
- for complaints handling or data analytics purposes.
- for any other purpose permitted by law;
Use and disclosure
We will generally use and/or disclose Personal Information for the primary purpose of collection and reasonably related secondary purposes, unless you consent to another use or an exception under the Privacy Act applies.
A secondary purpose might include:
- business improvement programs;
- disclosure of gender metrics for statutory reporting purposes;
- disclosure of prospective Temporary Worker’s Personal Information to a Client database in order to allow them to assess the suitability of the candidate to perform work for the Client while contracted to Consol; and
- disclosure to maintenance personal or other third party who may be unable to avoid accessing Personal Information in the course of providing technical or other support services to Consol.
Contact Information and Policy Updates
We will take such steps as are reasonable to ensure that the Personal Information which we collect remains accurate up to date and complete.
We will provide you with access to your Personal Information held by us unless we are permitted under the Privacy Act to refuse to provide you with such access.
If you have questions or complaints about our privacy practices or procedures, please email us at firstname.lastname@example.org as we may be able to clarify the need for it or work with you to alter it.